Parent Council (IPPG)

AIMS AND OBJECTIVES

  1. To work in partnership with the school to create an encouraging and welcoming environment for all parents
  2. To encourage contact between the school, its pupils and all parents
  3. To develop and engage in activities which support the education and welfare of the pupils
  4. To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils.

NUMBER OF MEMBERS

Membership of the Council will be a minimum of four and a maximum of eight parents of children attending the school.  The Head Teacher automatically becomes a member.

SELECTION OF MEMBERS AT AGM

Any parents of a child at the school can volunteer to be a member of the Parent Council.  In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected by election (of those that have volunteered only).  Anyone not selected to be a member of the Parent Council may be offered the opportunity to be part of any sub-groups set up by the Council.

TERM OF OFFICE

Members of the Council will serve for a two-year period initially but have the option to stand for re-election.

CO-OPTED MEMBERS

The Parent Council will invite two members of the Community to serve for a period of two years.  These members may include a local councillor/teacher to ensure the Council is well informed of issues affecting the school.  The Council may also invite certain people to their meetings where it is felt their expertise is pertinent to the proceedings.

OFFICE BEARERS

If the Parent Council decides to have office bearers:

The Chair, Secretary and Treasurer of the Parent Council will be appointed by the Parent Council immediately followings its formation.

GENERAL MEETINGS

The Annual Meeting will be held in April of each year.  A notice of the meeting including date, time and place will be sent to all members of the Parent Forum at least two weeks in advance.  The meeting will include:

      A report on the work of the Parent Council and its committees,

      Selection of the new Parent Council

            Discussion of any issues the Council wishes to raise

            Approval of the accounts and appointment of the auditor

WORKING PRACTICE

The Parent Council will meet at least once in every school term

Should a vote be necessary to make a decision, each parent member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.

Any two of the parent members of the Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one week’s notice of date, time and place of meeting.

If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Council shall be terminated if the majority of the parent members agree.  Termination of the membership would be confirmed in writing to the member.

FUND RAISING

The Parent Council will be responsible to raise funds, apply for and receive grants, and accept gifts for the benefit of the school. 

NOTES OF MEETINGS

Copies of the minutes of all meetings will be available to all parents of children at Inver Primary School.  Copies will be posted on the School notice board for a period of two weeks after each meeting.

CONFIDENTIALITY

Meetings of the Parent Council shall be open to all members of the Forum, unless the Council is discussing an issue, which it considers should be dealt with on a confidential basis.  In such cases, only members of the Council and the Head Teacher can attend.

FINANCE

The treasurer will open a bank or building society account in the name of the Parent Council for all funds.  Withdrawals will require the signature of the Treasurer and one other Council member.

The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each meeting, and a complete account for the annual meeting. 

An Auditor should be agreed upon to reconcile accounts.

The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Council.

CHANGE OF CONSTITUTION

The Parent Council may change its constitution after obtaining consent from members of the Parent Council.  Members of the Council will be sent a copy of any proposed amendment and given reasonable time to respond to such.

DISSOLUTION

Should the Parent Council cease to exist, any remaining funds will be passed to the named school to be used for the benefits of that school.

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